Gwynedd Shipping ltd, accepts its responsibilities for premises and sites operating during the Covid-19 pandemic. We aim to protect our workforce and minimise the risk of spread of infection.
This policy is intended to introduce consistent measures in premises and sites of all sizes in line with the Government's recommendations on social distancing.
These are exceptional circumstances and we will comply with the latest Government advice on coronavirus at all times.
The organisation has undertaken a risk assessment to make the working environment as safe as it possibly can to follow the Government's guidance on coronavirus. A risk assessment has been undertaken prior to any business activities resuming, a copy of which is available on the shared drive and posted in the main office, it has also been shared with all staff and is available on our website.
The health and safety requirements of any business activity must also not be compromised at this time. If an activity cannot be undertaken safely due to a lack of suitably qualified personnel being available or social distancing being implemented, it should not take place.
Managers should remind the workforce at every opportunity of the operating procedures which are aimed at protecting them, their colleagues, their families and the UK population.
Anyone who meets one of the following criteria should not come to the workplace but should stay home and self-isolate:
Has symptoms of coronavirus (a high temperature or a new persistent cough or breathlessness, or has noticeably lost their sense of taste and smell)
Has tested positive for coronavirus
Is living with someone who has the symptoms or confirmed Covid-19
Have been told by NHS Test and Trace that they have been in contact with a person who has coronavirus.
Procedure if Someone Falls Ill
Isolate the individual
Ask them to put on a mask/face covering
Assess if any other assistance may be required
Try to avoid the individual using welfare facilities
Send them home, avoiding public transport where possible
Instruct the individual to arrange for a Covid-19 test to be undertaken
Maintain communication with the individual.
Travel to Work
Wherever possible, workers should travel to site alone using their own transport.
Managers have been briefed to advise on:
Other means of transport to avoid public transport, e.g., cycling • How someone taken ill would get home.
Building Access Points
Stop all non-essential visitors
Introduce staggered start and finish times to reduce congestion and contact at all times
Employees should work from home were possible and job function allows
Monitor/adjust access points to enable social distancing
Require all workers to wash or clean their hands before entering or leaving the site this will be hand sanitizer
Allow plenty of space (two meters) between people waiting to enter site
Regularly clean common contact surfaces in reception, office, access control and delivery areas,
Delivery drivers should remain in their vehicles if the load will allow it and must wash or clean their hands before unloading goods and materials.
e.g., printers, scanners, turnstiles, screens, telephone handsets, desks, door handles, particularly during peak flow times
Ensure soap and fresh water is readily available and kept topped up at all times
Provide hand sanitiser
Regularly clean the handwashing facilities and check soap and sanitiser levels
Provide suitable and sufficient rubbish bins for hand towels with regular removal and disposal. Toilet Facilities
All toilets on site are single occupancy
Wash hands before and after using the facilities
Toilet door handles, locks and the toilet flush should be cleaned by each employee after use.
Provide suitable and sufficient rubbish bins for hand towels with regular removal and disposal.
Break times will be staggered to reduce congestion and contact at all times.
Hand cleaning facilities or hand sanitiser will be available at the entrance of any room where people store / prepare food and should be used by workers when entering and leaving the area.
The workforce should be asked to bring pre-prepared meals and refillable drinking bottles from home.
Workers should sit 2m apart from each other while eating and avoid all contact.
Follow enhanced cleaning measures of the tap mechanism for drinking water.
Worktops should be cleaned between each use.
All rubbish should be put straight in the bin and not left for someone else to clear up.
All areas used for eating must be thoroughly cleaned at the end of each break and shift, including chairs, door handles
Non-essential physical work that requires close contact between workers should not be carried out without permission.
Work requiring skin-to-skin contact should not be carried out without permission.
Plan all other work to minimise contact between workers.
Reusable PPE should be thoroughly cleaned after use and not shared between workers.
Barriers and screens are in place to protect those who cannot work 2m apart.
Workstations and desks are rearranged to be 2m apart or positioned in a way in which persons are not facing each other.
Single use PPE should be disposed of so that it cannot be reused.
Increase ventilation in enclosed spaces by opening windows/doors where possible.
Drivers have cleaning equipment for each cab
Each cab is to be cleaned at the start and end of each shift
Cab sharing is not allowed
The following procedures apply.
Meetings should be virtual if possible, in the first instance.
Only absolutely necessary meeting participants should attend in person.
Follow the maximum occupancy for meeting rooms.
Attendees should be two metres apart from each other.
Rooms should be well ventilated/windows opened to allow fresh air circulation.
Consider holding meetings in open areas where possible.
Enhanced cleaning procedures will be in place across the site.
Communal areas and high touch points, will be cleaned twice a day, with one being a deep clean, by members of staff on a Rota basis, each member of staff should wear disposable gloves while carrying out this task. High touch point areas include:
- Post tray’s
- Shared workshop equipment
Each work station should be cleaned at the start and end of each day by the employee working in that area.
Cleaning should be carried out with 99% Benzalkonium Chloride wipes.
Wipes should be readily available in the offices and next to communal equipment.
Shared office equipment e.g., photocopier, should be cleaned by each employee after use.
Kettles, microwaves etc., should be cleaned by each member of staff both prior and after use.
All cleaning materials e.g., wipes should be disposed of in the correct waste receptacles.
Each employee should be responsible for emptying their own rubbish bin throughout the day and at the end of every shift.
Outside cleaning contractors should carry out 1 deep clean and 2 touch points visits per week
Cleaning regime should be monitored by Managers to ensure compliance and to deal with any issues that may arise
Cleaning contractors and employees should be afforded enough time to ensure that cleaning is carried out correctly and thoroughly.
taps and washing facilities
toilet flush and seats (these should be cleaned after each use by individuals)
handrails on staircases
food preparation and eating surfaces (these should be cleaned after each use by individuals)
keyboards, photocopiers and other office equipment.