Gwynedd Shipping


Mar 16th, 2021

COVID Operating Policy

Coronavirus (Covid-19)

Gwynedd Shipping ltd, accepts its responsibilities for premises and sites operating during the Covid-19 pandemic. We aim to protect our workforce and minimise the risk of spread of infection.

This policy is intended to introduce consistent measures in premises and sites of all sizes in line with the Government's recommendations on social distancing.

These are exceptional circumstances and we will comply with the latest Government advice on coronavirus at all times.

The organisation has undertaken a risk assessment to make the working environment as safe as it possibly can to follow the Government's guidance on coronavirus. A risk assessment has been undertaken prior to any business activities resuming, a copy of which is available on the shared drive and posted in the main office, it has also been shared with all staff and is available on our website.

The health and safety requirements of any business activity must also not be compromised at this time. If an activity cannot be undertaken safely due to a lack of suitably qualified personnel being available or social distancing being implemented, it should not take place.

Managers should remind the workforce at every opportunity of the operating procedures which are aimed at protecting them, their colleagues, their families and the UK population.


Anyone who meets one of the following criteria should not come to the workplace but should stay home and self-isolate:

Has symptoms of coronavirus (a high temperature or a new persistent cough or breathlessness, or has noticeably lost their sense of taste and smell)

Has tested positive for coronavirus

Is living with someone who has the symptoms or confirmed Covid-19

Have been told by NHS Test and Trace that they have been in contact with a person who has coronavirus.

Procedure if Someone Falls Ill

We will:

Isolate the individual

Ask them to put on a mask/face covering

Assess if any other assistance may be required

Try to avoid the individual using welfare facilities

Send them home, avoiding public transport where possible

Instruct the individual to arrange for a Covid-19 test to be undertaken

Maintain communication with the individual.

Travel to Work

Wherever possible, workers should travel to site alone using their own transport.

Managers have been briefed to advise on:

Other means of transport to avoid public transport, e.g., cycling • How someone taken ill would get home.

Building Access Points

We will:

Stop all non-essential visitors

Introduce staggered start and finish times to reduce congestion and contact at all times

Employees should work from home were possible and job function allows

Monitor/adjust access points to enable social distancing

Require all workers to wash or clean their hands before entering or leaving the site this will be hand sanitizer

Allow plenty of space (two meters) between people waiting to enter site

Regularly clean common contact surfaces in reception, office, access control and delivery areas,

Delivery drivers should remain in their vehicles if the load will allow it and must wash or clean their hands before unloading goods and materials.

e.g., printers, scanners, turnstiles, screens, telephone handsets, desks, door handles, particularly during peak flow times


We will:

Ensure soap and fresh water is readily available and kept topped up at all times

Provide hand sanitiser

Regularly clean the handwashing facilities and check soap and sanitiser levels

Provide suitable and sufficient rubbish bins for hand towels with regular removal and disposal. Toilet Facilities

All toilets on site are single occupancy

Wash hands before and after using the facilities

Toilet door handles, locks and the toilet flush should be cleaned by each employee after use.

Provide suitable and sufficient rubbish bins for hand towels with regular removal and disposal.

We will:

Eating Arrangements

Break times will be staggered to reduce congestion and contact at all times.

Hand cleaning facilities or hand sanitiser will be available at the entrance of any room where people store / prepare food and should be used by workers when entering and leaving the area.

The workforce should be asked to bring pre-prepared meals and refillable drinking bottles from home.

Workers should sit 2m apart from each other while eating and avoid all contact.

Follow enhanced cleaning measures of the tap mechanism for drinking water.

Worktops should be cleaned between each use.

All rubbish should be put straight in the bin and not left for someone else to clear up.

All areas used for eating must be thoroughly cleaned at the end of each break and shift, including chairs, door handles

General Principles

Non-essential physical work that requires close contact between workers should not be carried out without permission.

Work requiring skin-to-skin contact should not be carried out without permission.

Plan all other work to minimise contact between workers.

Reusable PPE should be thoroughly cleaned after use and not shared between workers.

Barriers and screens are in place to protect those who cannot work 2m apart.

Workstations and desks are rearranged to be 2m apart or positioned in a way in which persons are not facing each other.

Single use PPE should be disposed of so that it cannot be reused.

Increase ventilation in enclosed spaces by opening windows/doors where possible.

Drivers have cleaning equipment for each cab

Each cab is to be cleaned at the start and end of each shift

Cab sharing is not allowed


The following procedures apply.

Meetings should be virtual if possible, in the first instance.

Only absolutely necessary meeting participants should attend in person.

Follow the maximum occupancy for meeting rooms.

Attendees should be two metres apart from each other.

Rooms should be well ventilated/windows opened to allow fresh air circulation.

Consider holding meetings in open areas where possible.


Enhanced cleaning procedures will be in place across the site.

Communal areas and high touch points, will be cleaned twice a day, with one being a deep clean, by members of staff on a Rota basis, each member of staff should wear disposable gloves while carrying out this task. High touch point areas include:

  • Post tray’s
  • FLT’s
  • Shared workshop equipment

Each work station should be cleaned at the start and end of each day by the employee working in that area.

Cleaning should be carried out with 99% Benzalkonium Chloride wipes.

Wipes should be readily available in the offices and next to communal equipment.

Shared office equipment e.g., photocopier, should be cleaned by each employee after use.

Kettles, microwaves etc., should be cleaned by each member of staff both prior and after use.

All cleaning materials e.g., wipes should be disposed of in the correct waste receptacles.

Each employee should be responsible for emptying their own rubbish bin throughout the day and at the end of every shift.

Outside cleaning contractors should carry out 1 deep clean and 2 touch points visits per week

Cleaning regime should be monitored by Managers to ensure compliance and to deal with any issues that may arise

Cleaning contractors and employees should be afforded enough time to ensure that cleaning is carried out correctly and thoroughly.

taps and washing facilities

toilet flush and seats (these should be cleaned after each use by individuals)

door handles

light switches

Window handles

Water dispenser

handrails on staircases

equipment controls

food preparation and eating surfaces (these should be cleaned after each use by individuals)

telephone equipment

keyboards, photocopiers and other office equipment.

Read more
Mar 16th, 2021

COVID Risk Assessment

Mental Health

Management will promote mental health & wellbeing awareness to staff during the Coronavirus outbreak and will offer whatever support they can to help

Regular communication of mental health information and open-door policy for those who need additional support.

Spread of Coronavirus

Hand Washing

Handwashing facilities with soap and water in place.

Handwashing taking place.

Drying of hands with hand dryer or disposable paper towels.

Gel sanitisers in use.

Employees to be reminded on a regular basis to wash their hands for 20 seconds with water and soap and the importance of proper drying with disposable towels. Also reminded to catch coughs and sneezes in tissues – Follow Catch it, bin it, kill it and to avoid touching face, eyes, nose or mouth with unclean hands. Tissues will be made available throughout the workplace.

Signage throughout depot


Frequently cleaning and disinfecting objects and surfaces that are touched regularly particularly in areas of high use such as door handles, light switches, reception area using appropriate cleaning products and methods.

High touch points are cleaned at least twice a day.

Shared tools and equipment inc workshop tools are cleaned after each use.

Operating policy which applies to office and workshop.

Cleaning rota set up amongst staff.

Training in correct use of disposable gloves.

Rigorous checks will be carried out by line managers to ensure that the necessary procedures are being followed.

Social Distancing

Social Distancing -Reducing the number of persons in any work area to comply with the 2-metre (6.5 foot)

Work schedules have been amended including start & finish times/shift patterns, working from home etc. to reduce number of workers on site at any one time.

Relocating workers tasks. Split breaks

Redesigning processes to ensure social distancing in place.

Conference calls to be used instead of face-to-face meetings.

Ensuring sufficient rest breaks for staff.

Social distancing also to be adhered to in kitchen area and smoking area.

Screens set up in office

Marker tape denoting safe distances. Masks have been issued to employees.


Separation screens are fitted as necessary.

Gloves are worn by operational staff such as drivers and workshop staff Symptoms of Covid-19

If anyone becomes unwell with a new continuous cough or a high temperature in the workplace, they will be sent home and advised to follow the stay-at-home guidance.

Line managers will maintain regular contact with staff members during this time.

If advised that a member of staff or public has developed Covid-19 and were recently on our premises, the management team of the site will contact the Public Health Authority to discuss the case, identify people who have been in contact with them and will take advice on any actions or precautions that should be taken


Cab cleaning regime in place, cabs have been deep cleaned professionally. Drivers are issued with cleaning materials and continue to clean their vehicles. Cab sharing is not permitted at present

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